Senior Procurement Specialist - Supply Chain Management System

Crown Agents USA, Inc. seeks an SCMS Senior Procurement Specialist in our Arlington, Virginia office.

Our Business
Crown Agents USA, Inc. (CA-USA) is a U.S. incorporated international development company providing direct services, technical assistance and training to improve governance and economic growth.CA-USA is part of the Crown Agents international group, which works for the public and private sectors in more than 100 countries, as well as for international donors and development institutions. Crown Agents has a core staff of over 1000 employees in more than 35 countries.

The Partnership for Supply Chain Management (PSCM) is implementing the Supply Chain Management System (SCMS) contract for USAID as part of the US President’s Emergency Plan for AIDS Relief (PEPFAR). SCMS is tasked with strengthening or establishing secure, reliable, cost-effective, and sustainable supply chains capable of meeting the care and treatment needs of people living with and affected by HIV and AIDS. In coordination with in-country and international partners, SCMS will: assist programs to enhance their supply-chain capacity; ensure that accurate supply-chain information is collected, shared, and used; and provide quality, affordable, health care products to those who need them. SCMS will offer services in focus countries identified by the USG team, with SCMS field offices established in selected countries as required by the scope of work in the country.

To provide a professional procurement service to the SCMS project; ensuring that SCMS procurement policies and operating procedures are followed in the purchasing of quality assured commodities to target timescales at a competitive price

Specific Responsibilities
Purchasing
• To purchase health goods and equipment in compliance with aid donor regulations, end user requirements and appropriate procedures and standards of ethical procurement, through the following:
Sourcing
• Clarify specifications with client/technical specialists to fully understand requirement
• Identify sources to meet specification using international sources
• Ensure all commodities meet quality standards and pass USG/FDA tests of Quality, Efficacy and Safety Coordinate procurement activities of SCMS in liaison with CA UK and in country teams
• Contribute to the ‘request for waiver’ process
• Contribute to Registration database, appraise supplier performance and manage the relationship with suppliers
Bidding
• Prepare and issue tender documents
• Evaluate tenders taking into consideration relevant criteria and ability to comply with terms and conditions.
• Make recommendation and confirm order with the in country client through Project Management Office
• Negotiate cost reductions with suppliers where appropriate
Contract Management
• Prepare contract order.
• Liaise with supplier/Shipping Coordinator as necessary to ensure timely collection from suppliers, shipping and delivery
• Check supplier invoices and arrange payment.
• Resolve post contract complaints and issues
Client Relationship
• To maintain an on-going relationship with the client and all stakeholders, keeping them informed, responding to needs and developing solutions.

• Bachelor’s degree or equivalent.
• Postgraduate degree in business or professional procurement qualification desirable
• 8-10 years procurement experience.
• Some experience in health procurement using USAID/US Government regulations.

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Contact Person:

Link to organization's application form: http://careers.crownagentsusa.com

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