Program Coordinator - Malaria

The USAID | DELIVER PROJECT is a worldwide program managed by John Snow, Inc. and funded by the United States Agency for International Development (USAID). This project strengthens the supply chains of health and family planning programs in developing countries to ensure the availability of critical health products to customers. Under this project, the Malaria Task Order supports the Presidents Malaria Initiative and contributes to USAIDs long-term goal of significantly reducing the impact of malaria, especially in Africa.

The Program Assistant backstops the Washington, DC-based Malaria Task Order staff, working under the supervision of the Task Order Director. The Program Assistant has direct responsibility for day-to-day administrative operations, ongoing communications and routine monitoring to support the Task Order objectives.

RESPONSIBILITIES

* Meetings and conferences: Arrange and manage meetings and conferences. Upon request, document meetings and disseminate summaries. Assist team with preparation of presentations.
* Project records: Primary responsibility for ensuring that Task Order files are organized, inventoried and mapped and easily retrievable. Maintain and update as needed the Task Orders electronic and paper files. Ensure that relevant documents are posted on the G drive and regularly updated as needed. Update calendars and contact sheets on a regular basis.
* Work orders and SOWs: Assist with the preparation of Work Orders for subcontractors and SOWs for consultants. Monitor due dates for Work Order and SOW deliverables.
* IT support: Assist team with IT support as needed including designing matrices and setting up data bases.
* Communications: Maintain Malaria Task Orders Project Spaces. Prepare updates for Project Spaces, the JSI Intranet and the DELIVER website. Periodically update various tables, matrices and contact information sheets as requested.
* Travel: Facilitate travel arrangements for staff, consultants and partners by liaising with the travel agency. Assist with travel advances, travel insurance, visas, preparing travel expense reports, hotel reservations and other travel-related tasks.
* Technical assistance roster: Regularly update the roster of staff and consultants available for short-term technical assistance.
* Documents and reports: Assist in the preparation of reports, work plans, technical and strategy papers and other documents, especially those prepared for external distribution.
* Research: Assist team in updating information through document collection and web searches.
* Other administrative support: Provide other administrative support as requested.

QUALIFICATIONS

* Bachelors degree. Previous experience in an administrative position desirable.
* Interest in health, population and/or development issues
* Excellent written and verbal English language skills
* Ability to work comfortably in the MS Office package
* Ability to work independently and manage various projects in a team setting, with minimal supervision
* Strong organizational and communication skills and attention to detail
* Permanent Authorization to work in the US required

Contact Email: recruiting@jsi.com

Contact Person:

Link to organization's application form: http://www.jsi.com/JSIInternet/Jobs/jobdescription...

Other Information:

Interested candidates should send cover letters and resume
to:

Recruiter
JSI
1616 N. Fort Myer Drive, 11th Floor
Rosslyn VA 22209-3110
Fax: 1 703 528.7480
recruiting@jsi.com